QuestionTable ofContent Student Declaration .2 Task 2 – Determine project…Table ofContentStudent Declaration.2Task 2 – Determine project schedule.7Task 2.1 Work Breakdown Structure.12Task 2.2 Project Schedule.14Task 2.3 Agree on schedule baseline.15Task 2.4 Reflection.16Task 2.5 Case Study.17Task 2 – Determine project scheduleTask summary and instructions What is this assessment task about? Refer to and read the documents saved in a separate folder:MMI company profile and project taskPolicies and ProceduresYou have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).The Board of Directors (BoD) has allocated 3 million dollars to the project.Project duration: 1 year.You can employ four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)The project includes:Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilitiesRent the premiseObtain necessary permitsSource architect and building companySource and buy furniture and equipmentLiaise with the architect and building companyThe project steering committee is composed of:Mr Eli Brown – Non-executive DirectorMr Leonard Black – CFOAcademic Manager (Jacob Graham)The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.You will have to:Determine the project requirementsWork in collaboration with pertinent stakeholdersScope the projectCost and resource the projectDevelop the project planExecute the projectFinalise the projectEach unit covered in your Diploma of Project Management will address a part of the project:ScopeTimeQualityCostHuman ResourcesInformation system and communicationRiskProject IntegrationCommunicate with influenceFacilitate continuous improvement in project workDevelop project workplace policy and procedures for sustainabilityLead and manage project team effectivenessBSBPMG531 addresses project time.Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions.Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS).You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project rolesin the simulated work environment, project manager being the main one.Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet.Form or join a project team (3-4 students in the team).Document the name of the students in the table below:Student Name Student Name Student Name Student Name You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to time management.Although you will lead and collaborate with the project team, your assessment’s work must be individual, and it will be marked as such.Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project time on at least two occasions. This assessment has been designed to meet that requirement.This task comprises of the following assessment methods:Product-based ?Direct observation of Role-Play?Case Study?Other (specify)?It has been designed to evaluate your ability to/competency in:Develop work breakdown structure with sufficient detail to enable effective planning and controlEstimate duration and effort, sequence and dependencies of tasks, to achieve project deliverablesUse project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risksContribute to achieving an agreed schedule baseline and communication of the schedule to stakeholdersYour assessor will be looking for demonstrated evidence of your competency in the above.You are required to address the following:Task 2.1 Work Breakdown Structure:Develop a WBSDevelop a WBS dictionaryTask 2.2 Project Schedule:Develop a project schedule (Gantt Chart)Review the project schedule to determine its impact on projectTask 2.3 Agree on schedule baseline:Present and discuss the planning work performed on project schedule and agree on the project schedule baselineTask 2.4 Reflection:Reflect on the work performed in this taskTask 2.5 Case Study:Develop a WBSDevelop a project scheduleReview the project schedule to determine its impact on projectPresent and discuss the planning work performed on project schedule and agree on the project schedule baselineAlthough the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such.What do I need to do to complete this task satisfactorily? submit the completed assessment tasks, according to instructions,complete the tasks with sufficient detail and present them in a professional manner,use your own words and reference sources appropriately,meet the word count where required,use the scenario provided,use the templates provided where required,for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.Specifications You must deliver/participate in:Meeting with the project team and relevant stakeholders in week 3 (Role-Play)Meeting with the project team in week 3 (Role-Play)You must submit to GOALSWork Breakdown Structure in Task 2.1Work Breakdown Structure Dictionary in Task 2.1Project Schedule in Task 2.2Impact of the project schedule review in Task 2.2List of changes to WBS, WBS dictionary and Schedule in Task 2.3Reflection in Task in Task 2.4Work Breakdown Structure – Case Study in Task 2.5Project Schedule – Case Study in Task 2.5Impact of the project schedule review – Case Study in Task 2.5List of changes to WBS and Schedule – Case Study in Task 2.5Resources and equipment Computer with Internet accessAccess to Microsoft Office suites or similar softwareLearning materialScenario for assessment as providedAppendices as providedRelevant policies and procedures as providedTemplates as providedRe-submission opportunities You will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.Complete the following activities:This task requires you to:Develop a WBS and a WBS DictionaryDevelop a project schedule using a Gantt ChartDiscuss the project scheduling planning work with relevant stakeholders to reach an agreement on the project time baselineReflect on the project scheduling work performed in this taskApply project time management techniques to a Case StudyTask 2.1 Work Breakdown StructureDevelop:A WBS for the project (Template 1)A WBS dictionary (Template 2)Collaborate with the project team to gather inputs and feedback to inform the development of the WBS and the WBS dictionary.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.Template 1 -WBSDevelop a deliverable oriented WBS for three levels work package starting with the key deliverables (3-5) and then adding work packages (2-3/deliverable) and sub-work packages (2-3/deliverable).Alternatively, you could structure the WBS by project phases with work packages and sub-packages associated with each phase (phase-oriented).Please note that you can use the template below or produce a WBS by listing, for example:1< Deliverable 1>Etc.Template 2 -WBS DictionaryThe WBS Dictionary is the formal project document that provides detailed descriptions of key information for all Elements in the Work Breakdown Structure and must comply with the 100% Rule. The 100% Rule requires that the WBS captures 100% of the project scope. However, since the titles of the WBS elements are only one or two words, it is impossible to confirm by just using the WBS that this rule has been met. The WBS Dictionary is the project document that describes the work in each element such that the project team is able to plan and execute 100% of the scope. (Source:https://www.workbreakdownstructure.com/wbs-dictionary ).We have created a simple template for the WBS dictionary below, complete it for each deliverable identified in the WBS.Note: if you have chosen to develop the WBS by project phase, develop the WBS dictionary by substituting the deliverable with the project phase and providing the necessary details to describe what each phase will deliver.Deliverable Acceptance criteria Summary budget and resources Key risks Milestones DependenciesAssumptionsConstraintsAs per the WBS.Include:A brief description of the deliverable.A list of the personnel in charge to complete/achieve the deliverable. (example: who is in charge for each work package associated with the deliverable) Project Acceptance criteria are criteria that include performance requirements and essential conditions, which must be met before project deliverables are accepted (PMBOK Guide).(2-3/deliverable) Budget and resources needed for the deliverable. Identify 2-3 key risks associated with the deliverable. Define 4-5 milestones for the deliverable to be completed.This should include:MilestoneTimelines (date or time range) List any task dependency (relationship in which a task or milestone relies on other tasks to be performed completely or partially); assumptions and/or constraints associated with the deliverable.Min. one dependency, one assumption and one constraint. Task 2.2 Project ScheduleDevelop a project schedule in the form of a Gantt Chart for the project.The Gantt Chart must include:Tasks (with reference to WBS work package)Sub-Tasks (2-3 for each task)Responsibility for each task and sub-taskDeliverable milestonesTimeframe for completing the taskIt is recommended that you use excel or another suitable project scheduling tool (please consult with the trainer and assessor).The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to achieve the project deliverables.Submit the Gantt Chart in a separate file with your assessment. Call the file: Project Schedule.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.Review the Gantt Chart and identify the impact of the schedule on project time management, resource requirements, costs and risks.Document your review in the table provided below.Impact of the schedule Project time managementWhat is the impact of the schedule you planned for on time management? For example, how would time delays impact the project? What should you be aware of? For example, can the project team work overtime? Have you considered holidays? Resource requirementsBased on the schedule that you have developed for the project, identify five (5) human resource requirements and five (5) physical resources that need to be acquired and allocated to achieve the project goals. CostsBased on the schedule that you have developed for the project, identify six (6) key cost items that you would include in the project budget to achieve the project goals. RisksReview the schedule that you have developed and identify four (4) possible risks that may impact the project. Task 2.3 Agree on schedule baselineSchedule a time with the trainer and assessor in week 3 of class to present:The WBSThe WBS dictionaryThe project scheduleto a group of relevant stakeholders (members of the project team and the project steering committee played by a group of classmates) in a simulated work environment.Duration: 15-20 minutesWhen presenting your work:Explain the project scheduling tools used when planning the project scheduleShow sequencing and dependencies of tasksSeek an agreement on assigned responsibilities for project schedule managementConsider feedback and input from stakeholders and evaluate how to incorporate them into the project scheduleUse communication techniques such as summarizing, questioning, paraphrasing and active listeningAnswer questions from the stakeholdersReach an agreement regarding the project schedule baseline and the finalisation of the WBS, WBS dictionary and project schedule.Duration: 15-20 minutes.The trainer and assessor will evaluate your performance during the presentation and provide feedback on the marking sheet.If you are absent from class, you are responsible for making alternative arrangements with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.At the end of the meeting:Finalise the WBS, the WBS dictionary and the project schedule by implementing the feedback received by the stakeholders. Document the agreed changes in the table provided below: Agreed changesWBS WBS Dictionary Schedule Please note that the trainer and assessor will check that the agreed changes have been applied to WBS, the WBS dictionary and the project schedule submitted with your assessment.Task 2.4 ReflectionReflect on the work performed when planning for project time management.Address the following:What technique/s did you use when developing the WBS? Why?What techniques/methods did you use when sequencing tasks?How did you identify task dependencies?Why was it essential to reach an agreement regarding the project schedule baseline with the stakeholders?Document your reflection in the space below.Task 2.5 Case StudyThe Project Sponsor trusts your expertise in project management.The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the time management plan for this project.The plan will be used by the marketing team in charge of organising the event.Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart.Please see details below:Event (Project) Presenting the new campus to education agentsType of event Virtual eventZoom meetingStructure Power Point PresentationQ&ADuration 1 hourDate Event Date: 20/6/20XXNote: event planning starts on 10/5/20XXPresenter Marketing ManagerOrganiser Marketing TeamAttendees Education AgentsMMI -CEOMMI CFOMarketing Manager and Marketing teamAcademic ManagerBudget $ 1,500.00Complete the following tasks:Develop a WBS for the project (Template 1)Collaborate with the project team to gather inputs and feedback to inform the development of the WBS.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.Template 1 -WBSDevelop a deliverable oriented WBS for three levels work package starting with the key deliverables (2-3) and then adding work packages (1-2/deliverable) and sub-work packages (1-2/deliverable).Alternatively, you could structure the WBS by project phases with work packages and sub-packages associated with each phase (phase-oriented).Please note that you can use the template below or produce a WBS by listing, for example:1< Deliverable 1>Etc.Develop a project schedule in the form of a Gantt Chart for the project.The Gantt Chart must include:Tasks (with reference to WBS work package)Sub-Tasks (1-2 for each task)Responsibility for each task and sub-taskDeliverable milestonesTimeframe for completing the taskIt is recommended that you use excel or another suitable project scheduling tool (please consult with the trainer and assessor).The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to achieve the project deliverables.Submit the Gantt Chart in a separate file with your assessment. Call the file: Project Schedule- Case Study.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.Review the Gantt Chart and identify the impact of the schedule on project time management, resource requirements, costs and risks.Document your review in the table provided below.Impact of the schedule Project time managementWhat is the impact of the schedule you planned for on time management? For example, how would time delays impact the project? What should you be aware of? For example, can the project team work overtime? Have you considered holidays? Resource requirementsBased on the schedule you have developed for the project, identify five (3) human resource requirements and five (3) physical resources that need to be acquired and allocated to achieve the project goals. CostsBased on the schedule you have developed for the project, identify six (3) key cost items you would include in the project budget to achieve the project goals. RisksReview the schedule you have developed and identify four (2) possible risks that may impact the project. Schedule a time with the trainer and assessor in week 3 of class to meet with the team to discuss:The WBSThe project scheduleDuration: 15-20 minutesWhen presenting your work:Explain the project scheduling tools used when planning the project scheduleShow sequencing and dependencies of tasksSeek an agreement on assigned responsibilities for project schedule managementConsider feedback and input from stakeholders and evaluate how to incorporate them into the project scheduleUse communication techniques such as summarizing, questioning, paraphrasing and active listeningAnswer questions from the stakeholdersReach an agreement regarding the project schedule baseline and the finalisation of the WBS and project schedule.The trainer and assessor will validate your active participation in the meeting and provide feedback on the marking sheet.If you are absent from class, you are responsible for making alternative arrangements with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.At the end of the meeting:Finalise the WBS, the project schedule by implementing the feedback received by the stakeholders. Document the agreed changes in the table provided below: Agreed changesWBS Schedule BusinessManagementProject ManagementShare Question
