QuestionITP-1 – Work Breakdown Structure(WBS) w/ Durations (Individual…ITP-1 – Work Breakdown Structure(WBS) w/ Durations (Individual project)(PMBOK 5)Addresses Course Outcomes #4b and 6aPlease be sure to read the Team Contribution Assessment and Grading of Team Assignments and the Project Documentation Requirements sections of this ITP Master Document.The objective of this assignment is for each member of the team to individually determine the tasks that will be required to build the IT project for the client organization and to put these tasks into a format that will facilitate your team’s efforts (next week) to build a single WBS for the next ITP assignment. Please post your ITP WBS assignment in your Assignment Folder; please include your last name and “ITP-1” as part of the file name (example: Jones – ITP-1 – WBS).There are three parts to this assignment:Assignment for the ITP-1 Project Deliverable – Part 1 – WBSThese project tasks should include all work necessary to complete the scope of the project, specifically including the technical IT work of the project, but also including the project management work as well.Some suggested tasks might include those listed here:Review your project charter and the overview of the ITP posted in the Syllabus and inthe previous project assignment.Then, individually, develop and submit a project work breakdown structure (WBS) as described in the book and LEO Conferences(and other valid sources, such aswww.pmi.org)and submit in MS Project .mpp format. If it is more convenient for you, then you may also start it in MS Word (e.g., as an outline) or some other software packages and copy or port it to MS Project.The discussions in the Lectures in our weekly Content will help with our assignments, including this assignment.To use MS Project, you may now load the Microsoft Project demo onto your computer. Note that subsequent ITP deliverables will be in MS Project, so if you have not yet loaded Microsoft Project, please do so now.The software is somewhat similar to Excel, but it would still be a good idea to be familiar with MS Project features. Additional support on how to use Microsoft Project for this assignment has been provided under Content, Week 3, Activities, Information for ITP-1 Instructions.You will find that there are MANY ways to add information to your MS Project. If you find yourself struggling with the software, please consider:Using MS Project’s Help featureUsing the tutorials at Microsoft.comChecking out online tutorials on YouTubeLooking for other on-line helpConsidering using the library or a bookstore for supplemental sAsking me for helpThe WBS should list all tasks necessary to complete the project, in the approximate estimated order in which you think they will probably be done. At this stage, this deliverable should not yet include predecessor-successor linkages, time or duration, dates, or resource (cost, staff, etc.) data. ONLY include the durations. This is because Microsoft Project performs a complex algorithm with each project element that is added. To SEE the impact of each project element, we need to add them one at a time. For this assignment, after the WBS is completed, we will add ONLY durations in this assignment.Tasks regarding design of the IT SystemTasks regarding ordering, delivering, and receiving hardware (as separate tasks)Tasks regarding ordering, delivering, and receiving software (as separate tasks)Tasks regarding ordering, delivering, and receiving networking (as separate tasks)Tasks regarding installing hardwareTasks regarding installing softwareTasks regarding installing networkingTasks regarding testing and trainingTasks regarding managing, controlling, and monitoring the project and the team (as separate tasks)Tasks regarding transitioning the project to the customer for normal operations and maintenanceProject meetings or project management meetingsDefined end of the projectTo reiterate, there is a lot more to the WBS than this.Do not spend too much time getting “down into the weeds”. A good size for this class would be at least 10 major tasks and between 30-60 total tasks, including subordinate subtasks and sub-subtasks. Similarly, do not break it down more than 3 or 4 levels deep (not counting the project header / project name task itself).WBS Numbering should follow the traditional WBS numbering of 1.0, 2.0, 3.0, etc. for major tasks. Sub-tasks will follow 1.1, 1.2, 1.3, etc.Remember, please, that all tasks should begin with a verb and an object and should be enough of a description that both team members and stakeholders will know exactly what will be accomplished when that task is done. The task itself should be concise enough to be able to determine how much time it takes to accomplish the task and what resources (people, places and things) will be needed to accomplish the task. Task names should not be duplicated.You MAY work with your teammates to determine the major tasks. BUT,each team member should provide his/her own major tasks that may be different, plus sub-tasks and sub-sub tasks him/herself based on his/herown knowledge of the project, the project scope and what you know about IT systems. ExampleFor example, if your projectwere to paint a bathroom, the major tasks might be:1. Prepare bathroom2. Buy paint3. Apply paint4. Clean upPlease note that these are each SINGLE verb statements. Please do not merge tasks, such as “research and buy the paint.” Each task should be ONE verb!This is the beginning of your WORK BREAKDOWN STRUCTURE. So your first draft WBS should look like this (example only shows first two major tasks – your WBS should look like this for ALL major tasks):1) Prepare bathrooma) Scrub wallsi) Fill holesii) Sand holesb) Tape edgesc) Cover floor2) Buy painta) Measure bathroomb) Select colori) Select ureii) Purchase paintiii) Purchase painting suppliesNotice how each major tasks moves into lower and lower tasks. This is called “decomposition” as something big becomes broken into smaller and smaller pieces.Your WBS deliverable for grading would be even more specific and concise. As you finish, please move to Part 2 of the assignment and include this effort with your WBS in Microsoft Project.Assignment for the ITP-1 Project Deliverable – Part 2 – DurationsAdd project task durations to the lowest level task (sub-sub tasks) to build to the project schedule. Do not add durations to the higher level (sub and major tasks) levels. (MS Project will eventually roll-up the durations to the higher level tasks, and calculate them automatically for the summary and major tasks. Therefore, do not enter hard-coded durations or dates in the lower-level tasks or in the higher-level summary and major tasks.) Durations should include hours, days, and weeks of time posted in the Gantt view. If you are using Excel, provide the durations in the lowest level tasks ONLY, as you will do in Project. For example:2) Buy painta) Measure bathroomb) Select colori) Select ure – 3 daysii) Purchase paint – 2 hoursiii) Purchase painting supplies – 2 hoursIn MS Project do not enter hard-coded dates – in other words, do not enter dates at all. Just enter durations as measures of time and let MS Project calculate the dates.In MS Project, do not use “manually scheduled” tasks. Rather, use “automatically scheduled” tasks. Auto-Schedule is on the tool bar at the top and includes push-pins and blue arrows. When manually scheduled, the dates are essentially hard-coded (set to a defined date) and not allowed to automatically adjust when the task durations and critical paths changeIn MS project, the higher level tasks are “roll up” tasks and should have no work themselves. Do not enter a duration for these tasks. Their timespan will be automatically calculated by MS Project as the sum of the timespans of their component sub-tasks as part of the algorithm that Project uses to calculate the schedule.Try to avoid overly small (micromanaged) or overlay large durations (which bite off more than you can chew). Rather, try to keep them reasonable and realistic.Submit Parts 1 and 2 as a single Project (.mpp) file.Include your name in the file name and post in the Assignment area for ITP-1. Be careful to post in the right place.It should look like this in Project:Task Name Duration Start Finish Predecessors1) Prepare bathroom 1 day Fri 9/11/15 Fri 9/11/15 a) Scrub walls 1 day Fri 9/11/15 Fri 9/11/15 i) Fill holes 1 day Fri 9/11/15 Fri 9/11/15 ii) Sand holes 1 hr Fri 9/11/15 Fri 9/11/15 b) Tape edges 1 day Fri 9/11/15 Fri 9/11/15 c) Cover floor 1 hr Fri 9/11/15 Fri 9/11/15 2) Buy paint 0.5 days Fri 9/11/15 Fri 9/11/15 a) Measure bathroom 2 hrs Fri 9/11/15 Fri 9/11/15 b) Select color 0.5 days Fri 9/11/15 Fri 9/11/15 i) Select ure 1 hr Fri 9/11/15 Fri 9/11/15 ii) Purchase paint 1 hr Fri 9/11/15 Fri 9/11/15 iii) Purchase painting supplies 4 hrs Fri 9/11/15 Fri 9/11/15 Lowest level tasks for Task 1.a and Task 2.b are Yellow highlights.Lowest level tasks for Tasks 1.b and 1.c, and for 2.aare Gray highlights.Only enter durations (NOT dates!) in the lowest level tasks.Assignment for the ITP-1 Project Deliverable – Part 3 – QuestionsRead and think through the options and alternatives suggested by these questionsbefore you build your WBS.Then finally,when your WBS is completed, answer the following questions andsubmit them as a Word doc in addition to your WBS file (above). As a 400-level class, writing should be of a style appropriate for a senior level college class. “Yes” or “No” answers with no explanations or discussions are not appropriate answers.Does your WBS include everything in your team’s charter and all deliverables (promised deliverables to the client organization customer)? Does your WBS address tasks that were not discussed in the Project Charter? If so, what are they and how did you decide you needed the additional tasks?Does your WBS include project management tasks necessary to manage the project, as well?Did you develop your WBS top-down or bottom up approach? Why? To answer this question, please define the terms first. This is an opportunity to include additional research to answer the question completely.Did you use a product-oriented WBS, or a process-oriented (e.g., SDLC phases) WBS, or something else? What are the definitions and how did those definitions affect your decision? Why?It is often a good idea to prepare the WBS in an OUTLINE in Word instead of Excel, or Excel instead of Project. This helps team members visualize the order of the tasks and how the tasks might decompose into lower levels. Did you (use Word or Excel first) or did you only use Excel or Project? If you only used Project, did you find yourself rearranging the order of the tasks as you were inputting them or as you were finishing the WBS?Did you initially approach it graphically (e.g., like an organization chart) or tabularly (like a list or table), or something else? Why?Did you work with your teammates to determine the major tasks or did you do it all on your own? How well did it work?As you prepare for the next assignment, please discuss with your teammates how you will manage the WBS. One possibility is to divide up the major tasks among teammates. Each teammate would have responsibility for that “area” and all areas will be consolidated into a single Microsoft Project document. However, all the team members’ submissions taken together should cover the entire project WBS. You may use any other approach that works well for your team. Any approach other than each team member doing the entire project WBS must be explained in each submission.Please post the Word document AND the .mpp (MS Project document) in the Assignment area. Please include your name in the file name and be sure to post in the right place (ITP-1).Afterward, each team member should post his/her WBS in the LEO Group area for merging and for consolidation into a single team WBS for the next ITP assignment.BusinessManagementProject ManagementIFSM 461Share Question
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